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1: Using the Application

1.1: Working with Documents

  1. 1: Open, close a word processing application. Open, close documents.
  2. 2: Create a new document based on default template, other available template like: memo, fax, agenda.
  3. 3: Save a document to a location on a drive. Save a document under another name to a location on a drive.
  4. 4: Save a document as another file type like: text file, Rich Text Format, template, software specific file extension, version number.
  5. 5: Switch between open documents.

1.2: Enhancing Productivity

  1. 1: Set basic options/preferences in the application: user name, default folder to open, save documents.
  2. 2: Use available Help functions.
  3. 3: Use magnification/zoom tools.
  4. 4: Display, hide built-in toolbars. Restore, minimize the ribbon.

2: Document Creation

2.1: Enter Text

  1. 1: Switch between page view modes.
  2. 2: Enter text into a document.
  3. 3: Insert symbols or special characters like: ©, ®, ™.

2.2: Select, Edit

  1. 1: Display, hide non-printing formatting marks like: spaces, paragraph marks, manual line break marks, tab characters.
  2. 2: Select character, word, line, sentence, paragraph, entire body text.
  3. 3: Edit content by entering, removing characters, words within existing text, by over-typing to replace existing text.
  4. 4: Use a simple search command for a specific word, phrase.
  5. 5: Use a simple replace command for a specific word, phrase.
  6. 6: Copy, move text within a document, between open documents.
  7. 7: Delete text.
  8. 8: Use the undo, redo command.

3: Formatting

3.1: Text

  1. 1: Change text formatting: font sizes, font types.
  2. 2: Apply text formatting: bold, italic, underline.
  3. 3: Apply text formatting: subscript, superscript.
  4. 4: Apply different colours to text.
  5. 5: Apply case changes to text.
  6. 6: Apply automatic hyphenation.

3.2: Paragraphs

  1. 1: Create, merge paragraph(s).
  2. 2: Insert, remove soft carriage return (line break).
  3. 3: Recognize good practice in aligning text: use align, indent, tab tools rather than inserting spaces.
  4. 4: Align text left, centre, right, justified.
  5. 5: Indent paragraphs: left, right, first line.
  6. 6: Set, remove and use tabs: left, centre, right, decimal.
  7. 7: Recognize good practice in paragraph spacing: apply spacing between paragraphs rather than use the Return key.
  8. 8: Apply spacing above, below paragraphs. Apply single, 1.5 lines, double line spacing within paragraphs.
  9. 9: Add, remove bullets, numbers in a single level list. Switch between different standard bullet, number styles in a single level list.
  10. 0: Add a box border and shading/background colour to a paragraph.

3.3: Styles

  1. 1: Apply an existing character style to selected text.
  2. 2: Apply an existing paragraph style to one or more paragraphs.
  3. 3: Use copy format tool.

4: Objects

4.1: Table Creation

  1. 1: Create a table ready for data insertion.
  2. 2: Insert, edit data in a table.
  3. 3: Select rows, columns, cells, entire table.
  4. 4: Insert, delete, rows and columns.

4.2: Table Formatting

  1. 1: Modify column width, row height.
  2. 2: Modify cell border line style, width, colour.
  3. 3: Add shading/background colour to cells.

4.3: Graphical Objects

  1. 1: Insert an object (picture, image, chart, drawn object) to a specified location in a document.
  2. 2: Select an object.
  3. 3: Copy, move an object within a document, between open documents.
  4. 4: Resize, delete an object.

5: Mail Merge

  1. 5.1: Preparation
  2. 1: Open, prepare a document, as a main document for a mail merge.
  3. 2: Select a mailing list, other data file, for use in a mail merge.
  4. 3: Insert data fields in a mail merge main document (letter, address labels).
  5. 5.2: Outputs
  6. 1: Merge a mailing list with a letter, label document as a new file or printed output.
  7. 2: Print mail merge outputs: letters, labels.

6: Prepare Outputs

6.1: Setup

  1. 1: Change document orientation: portrait, landscape. Change paper size.
  2. 2: Change margins of entire document, top, bottom, left, right.
  3. 3: Recognize good practice in adding new pages: insert a page break rather than using the Return key.
  4. 4: Insert, delete a page break in a document.
  5. 5: Add, edit text in headers, footers.
  6. 6: Add fields in headers, footers: date, page number information, file name.
  7. 7: Apply automatic page numbering to a document.

6.2: Check and Print

  1. 1: Spell check a document and make changes like: correcting spelling errors, deleting repeated words.
  2. 2: Add words to a built-in custom dictionary using a spell checker.
  3. 3: Preview a document.
  4. 4: Print a document from an installed printer using output options like: entire document, specific pages, number of copies.